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A database is the most useful Information system tool.
It can help manage current data and help to predict future trends.
Key Points
- Depending on paper and document files
This is an inefficient method of storing data as each item is isolated and
cross referencing is cumbersome. There is often duplication of data as
copies need to made for different purposes. Document files are often
incompatible with each other when attempting to merge information. Often
security of the data is impinged.
- Building a database
The database allows you to roganise all the information about your company,
its suppliers and its customers and quickly cross reference this information
to produce answers to questions such as "How many clients of Smith ordered
over £300 worth of stock last month?"
- Databases can be customised
It is possible to have user-friendly forms which immediately update the
database and allow other people who are not necessarily employed by your
company (eg customers) access to input information whilst maintaining the
security of existing data.
- Easy reporting
In this age of increasing technology, it is possible to take digital photo
images and instantly download and store them on your database, allowing you to
print up to date colour brochures at the touch of a button.
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